A well-organized meeting of the board is the ideal way to get everyone in agreement with difficult decisions and issues. To ensure productive meetings it is essential that everyone is on the exact same as the other and has had a chance to review the materials in advance. This will allow for more discussion and helps boards to make informed decisions that are in the company’s best interests.
Board members are busy individuals and will likely have many commitments on their calendars. This is why it’s important to schedule board meetings as early as you can and to ensure that all directors have accepted the invitation. It is also a good idea to use an agenda template for the board to ensure that all directors quickly access the information prior to the meeting.
The most important thing to do on the day of a board meeting is effectively manage time. This means making sure that all items on the agenda are actionable and relevant, and that each item has enough information. It is also a good idea for each item to be allocated an amount of time, so that the committee doesn’t get sucked into discussions that don’t serve any purpose.
It is boardroomsystems net also a good idea to implement an online poll within your board portal to solicit for feedback following each meeting, which can help to keep the level of frustration low and prevent issues from boiling over. This will also help to improve the structure of meetings in the future and ensure that board members are better prepared for tough decisions.