https://www.virtual-data.net/what-is-virtual-data-2/
Document management is a vital aspect of any business. Efficient documents can save your business, partners and customers countless hours of money over time.
Effective documentation isn’t easy. The traditional methods of sorting through files and folders can be lengthy. Document management systems and VDRs can help streamline this process.
VDRs are designed to help businesses to address a variety of their document management problems. They come with features which let users interact with documents and data files using a mobile app or a web browser, making it easier for third parties and project teams to collaborate on due diligence and proposal.
Modern VDRs incorporate encryption protocols in order to protect sensitive data, both during transit and while the data is in storage. Administrators can also restrict access permissions to ensure only authorized users can view or download documents. VDRs also allow administrators to block printing copy/paste, saving, and printing features to limit the dissemination of information.
A great VDR platform will offer users various notification options to keep them informed about any changes or activities happening in the repository. Users should be able to customize their preferences for notifications based on their requirements and roles. Additionally, they should allow digital watermarking and activity logs that aid to identify unauthorized access. This will increase transparency and accountability during the due diligence process. To increase efficiency the VDR should enable staff to edit files in real-time which eliminates the need for back and forth emails and meetings which can slow the process.